SOA24 Congress

Bookings can only be made via the website registration page. We are not able to take any registrations over the phone but if you have any problems making your booking online please email events@ics.ac.uk or call +44 (0)20 7280 4350 to speak to a member staff.

The State of the Art 2024 congress will take place 18 - 20 June 2024, at the ACC Liverpool.

If you are looking to make a group booking for the Congress, you can do this online using the "add a delegate" option and paying by credit / debit card. Please note the person making the booking will be the lead booker, and does not have to be an attendee. In order to ensure the correct ticket is available, please ensure that those you are booking are registered on the website and recorded at the same Trust or Hospital as the lead booker. If yuu add a delegate manually, then only non-member tickets will be available. Please ensure you buy the correct ticket to avoid additional charges and possible cancellation of a place. Those you are booking for will need to confirm their attendance from logging onto the website and select "My events" from the "My account" menu.

For group bookings of two or more delegates above £1,000, payment is available via invoice until 35 days before an event. Please contact events@ics.ac.uk and we will send you the form to complete.

Individual places must be paid for by credit/debit card at the time of booking.

Group bookings may be paid by either debit/credit card at the time of booking or by invoice for multiple delegates above a minimum value of £1,000.  If you are booking within 6 weeks of the event (after 6 May 2024) we will require payment by credit/debit card. Group bookings payable via invoice must have a valid purchase order, a copy of which should be sent to events@ics.ac.uk before an invoice can be made. If at a later date you wish to pay your invoice by credit/debit card, you can do so via the link on the invoice. Payment for your place at the event must be cleared before the event.

Please ensure you have the correct bank account details for the Intensive Care Society and not our previous PCO, Haymarket. Payment to Haymarket will not be accepted as payment of the invoice.

As this is an educational event organised by a registered charity, VAT is not payable on delegate fees..

Once you have completed your registration, a booking confirmation will be emailed directly to the delegate. Please ensure we have up-to-date contact information and check your junk mail to ensure this email has not been blocked. If you have not received a booking confirmation within 48 hours of completion, please contact us to events@ics.ac.uk.

Joining instructions will be emailed to you a week prior to the congress.

Substitute delegates are welcome at no extra charge but we require you to advise us of any substitutions (including full contact details, dietary requirements and accessibility requirements) to events@ics.ac.uk no later than Monday 13 May 2024.

Cancellation of registrations must be received in writing to events@ics.ac.uk.

Cancellations received will be refunded at the following rates:

• On or before 25 March: full fee less a £25 administration fee
• Between 26 March and 6 May: we will refund 50% of the registration fee less a £25 administration fee
• From 6 May : we regret that no refund can be made

No, all delegates must purchase their own ticket to attend.

We have a range of ticket options available including one-day two-day and three-day congress tickets. You also have the option to add social event and workshop tickets to your booking.

Discounted super earlybird rates are available until 31 January 2024. Earlybird rates will then be available until 30 April 2024.

SOA is a fully hybrid event with both in-person and virtual tickets available.

If you are an Overseas Delegate and require a letter of invitation to the conference to support your Visa application, please email soa@ics.ac.uk to request this.

Please ensure you include your full name, passport number, passport expiry date, date of birth and nationality in your email. We also require you to specify the consulate or embassy you wish your letter to be addressed to. See here for a list of embassies and consulates: www.gov.uk/world/embassies

Please note we are not able to provide invitation letters to those who are not planning to attend the conference (e.g. partners). Invitation letters can only be provided to those who have registered and paid for the conference.

No, a single delegate pass does not include access for accompanying partners. If you are travelling to the conference with a partner or associate, please ensure they have registered for their own delegate ticket prior to the event.

If you are travelling to the UK with a partner or associate who is not intending to attend the congress with you, Liverpool and the surrounding areas have a wealth of culture, art, tours and activities. Please visit the website here for more information, so that they can plan their trip in advance while you attend the congress.

Yes, onsite registration is currently possible for in-person tickets, however, we recommend completing your registration before arriving onsite. If you would like to register and pay onsite we will require payment by credit/debit card (MasterCard and Visa only). Please note we do not accept cash or cheque payments onsite.

If this causes difficulty then please speak to a member of our registration team onsite.

Please be aware that onsite registration may change, subject to COVID-19 restrictions.

The State of the Art 2023 congress will take place 27 - 29 June 2023, at the ICC Birmingham.

Venue Address: 0 Broad St, Birmingham B1 2EA

We are also holding a number of workshops on 26 June which are available to book online.

For the latest timings and agenda, please view the SOA programme page.

We are currently putting together a programme for SOA23, but the timings are most likely to be between 9am and 5pm BST across all Congress days. Please visit the website for the latest programme announcements.

All sessions are open to all registered delegates. You do not need to pre-book sessions to join.

 

Birmingham is easily accessible from within the UK, Europe and the rest of the world. Located in the heart of the city, road, rail and air routes bring you within minutes’ walking or driving distance from ICC Belfast. The venue’s address is 0 Broad St, Birmingham B1 2EA.

For more information, to plan your journey and discounted travel please visit our website here.

ICC Birmingham is located in the heart of the City Centre which offers access to a wide range of car parking facilities within walking distance to the venue.

Paradise Birmingham car park - multi-storey car park open 24 hours and only a 5 minute walk from the ICC.

Q-Park Brindleyplace - multi-storey car park open 24 hours and a 6 minute walk from the ICC.

There are also several car parks surrounding the nearby Utilita Arena, where you can find ample Blue Badge and accessible parking spaces.

Visitors arriving by car will need to be aware of Birmingham's Clean Air Zone. The ICC and associated visitor car parks are located within this area. Daily charges apply to vehicles entering the zone which do not comply with the zone's criteria. For further information, and to check if your car is Clean Air Zone compliant, click here.

We have partnered with MICE Concierge to provide you with an online accommodation booking service, where you can find hotels located close to the venue, at preferential rates. Visit our accommodation page here for more information.

Birmingham city and the surrounding areas have a wealth of culture, art, tours and activities for you to enjoy during your visit. See what this vibrant and historical city has to offer and take advantage of Visit Birmingham discounts by visiting the Things to Do page on the website.

Joining instructions will be sent to your registered email address one week prior to the conference. Please ensure your contact information is up to date. If you have not received this information, please email ics@haymarket.com with your booking reference number.

All you need is a good wifi connection to access the online event platform. You do not need to download anything (including Zoom) or have a web camera to participate.

For the best user experience, we recommend using Google Chrome, Firefox or Safari internet browsers. Internet Explorer and Edge are not recommended. The online event platform can also be accessed via a mobile or tablet device, but we recommend using a desktop or laptop to make the most of your experience.

Please check your organisation security policies to ensure pop ups are not blocked as this functionality is required for the live sessions.

The ICC is accessible to wheelchair users via both ramps and lifts. Tactile signage is also fitted in the majority of lifts.

If you have any particular requirements, disabilities, or any other needs we should be aware of, there will be an option to specify when you register for the event. Alternatively, please email ics@haymarket.com as soon as possible.

General accessibility information for the Birmingham ICC is available on the AccessAble website.

Lunch and refreshments are included in the ticket price. You can let us know you dietary requirements when booking your SOA ticket.

At the time of booking your registration online, you will be given the opportunity to disclose any dietary requirements. If these change after you have completed registration please contact the customer service team by email at ics@haymarket.com as soon as possible.

The dress code for the conference is smart casual and comfortable shoes and smart trainers are recommended

The Exhibition Hall is located in Hall 3.

A quiet room is available for all visitors to use for prayer and meditation on Level 3, along the main corridor as you enter via the Brindleyplace Level 3 entrance. Please refer to signage or ask a member of staff to help you.

Parent and baby changing facilities are located on Level 2 in the centre of the building.

All delegates have the opportunity to submit questions during sessions with a live Q&A. A user guide will be provided with your joining instructions. If watching on-demand, you will not be able to take part in the Q&A.

You will have the opportunity to send direct chat messages and request video calls with other delegates. If you do not want to be contacted by other users, this can be disabled via ‘My Profile’. You can post comments via an open chat feed while watching each session. There is also a social wall where you can post text and images for all users.

State of the Art 2023 will give all delegates the opportunity to connect and network with peers throughout the congress.

The congress organisers will also be hosting a social event from 8pm - late on Thursday 28 June. Social event tickets are available to purchase online via the SOA23 registration form for £25 + VAT each. Each ticket includes access to the venue, plus three drinks vouchers (alcoholic and non-alcoholic options available) and entertainment.

ePosters will be displayed on large digital screens in the exhibition area. The poster programme will be available via the event platform. Users can browse the programme, search by poster number/title and filter by topic. Each poster will include an abstract, PDF poster, authors and, where applicable, an option to contact the authors by email.

There will also be a number of oral presentations taking place throughout the congress. The full agenda will be available on the website in May.

Occasionally, speakers are prevented from presenting for personal or business reasons. Although we do endeavour to find suitable replacements of a similar calibre, we cannot guarantee any specific case studies, speakers or sessions. We appreciate your understanding and ask you to check the website regularly for updates.

Your name, job title and organisation will be visible to other delegates. You can amend these details, add contact information or hide your profile from the delegate list and select whether other delegates can network with you, when you first login. These settings can also be amended via ‘My Profile’ at any stage.

State of the Art event sponsors and partners may want to share information and news about products and services with you, if you have viewed their sponsored content. Haymarket Media Group, organisers of ICS conferences and events, takes your privacy seriously. Sharing your details with sponsors and partners is your choice and you will always be provided with a clear opportunity to indicate if you would prefer us not to share this information during registration. If you would like to change your preferences please email us via ics@haymarket.com.

Certificates of attendance will be sent to your registered email address 7 working days after the event.

We recommend that you keep note of the sessions you attend at the conference. Conference sessions can be added to your personalised schedule and downloaded to your calendar.

Conference and poster programme will be available to registered delegates for six months post-event. Full details on how to access sessions on-demand will be emailed to registered delegates post-event.

We request permissions from all of our speakers to share their presentation slides so that they are available for delegates to download post-event, but not all speakers give us permission to do so. Some speakers may provide abridged versions. All materials we are legally permitted to publish online will be made available to you as soon as possible. This tends to be within one week of the Congress.

All event attendees will be emailed a feedback questionnaire after the event. If you would like to give any additional feedback or suggestions, please email ics@haymarket.com.